How to Create a List & Library in SharePoint 2013 Site

Hi friends, in this short tutorial we will see how to create a list & document library in the SharePoint 2013 site. We all know that SharePoint is used to Share an information and Collaborate with the group of people. We can do this through the use of two apps called Lists and Libraries. So let us first see how to create a List in SharePoint 2013 site.

Creating a List in SharePoint 2013 site

Step 1) Click on Gear Icon available at upper right corner and select Site Contents as shown in the screenshot.

Click on Gear button and select Site Contents
Click on Gear button and select Site Contents

Step 2) Now you can see all the site contents like available lists, libraries, and other apps as shown below. Click on add new app.

Click on Add New App
Click on Add New App

Step 3) Click on Custom List to create a new list in your SharePoint 2013 site.

Click on Custom List to create a new List
Click on Custom List to create a new List

Step 4) A popup will appear to enter a List Name. I have entered Leave Request as List name because we are going to learn how to create Leave Request Workflow using SharePoint Designer 2013 in our next post.

Enter List name and click on create
Enter List name and click on create

You can click on Advanced Options to enter a description for this List.

Step 5) That’s it. Now you are ready to customize your own list. We will see how to customize new list in upcoming posts.

Creating Document Library in SharePoint 2013 Site

Same steps need to be followed for creating Document Library in SharePoint 2013 Site.

Click on Document Library to create a new list in your SharePoint 2013 site.

Click on Document Library to create New Library
Click on Document Library to create New Library

A popup will appear to enter a Document Library Name. Enter a library name and click on Create button. You can click on Advanced Options to enter a description for this library.

I hope you are now able to create a custom list or document library in SharePoint 2013 site. In the next post, we will learn how to create Leave approval workflow using Sharepoint designer 2013.

Let me know if you have any queries through comments. If you liked this article please share it with your friends and like our facebook page for future updates.

Show Hide Fields Based on Dropdown Selection: Sharepoint 2013

In the previous tutorial, we have learned How to Create List and Libraries in SharePoint 2013. Today we are going to learn how to Show/Hide fields based on Drop down selection in SharePoint 2013, which is also implemented in Nintex Form with Rules. This is useful when we need to show or hide some fields depend on the selection of another field (column).

How to Show/Hide Column Fields Based on Other Fields

In this tutorial we are going to hide ‘State’ and ‘City’ fields when the user selects ‘Other’ in Country field with Content Editor Web part i.e. CEWP. Here Country field is drop-down. This method is also applicable to other field types. Let’s see how to hide one field based on another field.

Step 1: Create a new list and insert all the fields in it.

Step 2: Open the new item form and click on Edit Page option as shown in the screenshot.

edit page in sharepoint

 

Step 3: Click on Add a Web Part > Media and Content >Content Editor > Add.

Add content editor

Step 4: Click on Edit Source

Click on edit source

Step 5: Download jquery.min and sputility.min and upload it to your Document library.

Step 6: Paste this code in that Edit source section.

<script src="/sites/abc/Style%20Library/jquery.min.js"></script>
<script src="/sites/abc/Style%20Library/sputility.min.js"></script>
<script>
 $(document).ready(function(){
 var country = SPUtility.GetSPField('Country');
 var HideOrShowOthersField=function(){
 var countryValue = country.GetValue();
 if(countryValue=='Other')
 {
 SPUtility.GetSPField('State').Hide();
 SPUtility.GetSPField('City').Hide();
 }
 else
 {
 SPUtility.GetSPField('State').Show();
 SPUtility.GetSPField('City').Show();
 }
 };
 HideOrShowOthersField();
 $(country.Dropdown).on('change',HideOrShowOthersField);
 });
</script>

Step 7: Replace Red colored link with uploaded links. See below screenshots. Do it for both JQuery and SPUtility.min.js)
Copy link

Step 8: Click on stop editing

Click on stop editing

Here is the result. Now you can see When we choose Other in Country field State and City is hidden. When we choose India in Country State and Country fields Appear.

Hide fields

Show Hidden fields

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What is SharePoint 2013 and its Applications

Hi friends, in this article we are going to learn what is SharePoint? Most of the people find it difficult to describe what exactly SharePoint is? And yes it’s true that it is little difficult to explain the things about SharePoint. Unless you try to use SharePoint for a little while, it will be difficult to get into it. So let us see what exactly a SharePoint is?

What is SharePoint 2013?

If you are finding some simple definitions about What is SharePoint?, or some simple sentences about SharePoint then you won’t get it from this article (and not anywhere too!). This is because SharePoint is not a simple thing to explain with the help of definitions.

Make sure that “SharePoint is not a Program or Programming language it’s a Platform”. It is a huge collection of many products and technologies that are combined and named SharePoint. It’s a massive set of solutions that you can do with this platform. The list of these solutions is endless because, with different versions of SharePoint, Microsoft is adding different features and solutions.

Ok, without wasting too much time let us see what is SharePoint? Learning SharePoint is just like Learning Microsoft Office. Just like there are different applications in Microsoft Office like Word, Excel, PowerPoint, etc, SharePoint also has such applications. The difference between Office and SharePoint is, you can’t install SharePoint on your local machine, unlike Microsoft office. It is installed on one common server and all your working machines are connected to it.

There are some associated programs like Microsoft SharePoint Designer 2013, Microsoft SharePoint workspace 2013, etc. Which you need to install on your machine to use SharePoint but not always. These are not necessary programs unless you want to do some extra stuff (which we are going to learn in upcoming posts) with the SharePoint.

What does SharePoint Do?

SharePoint can be explained with different areas like Sites, Communities, Content, Search, Insights, and Composites. Let us see these areas one by one.

SharePoint Features
SharePoint Features
  • Sites: Yes, SharePoint can build Websites. To create a Website using SharePoint you don’t need to be a programmer or designer. Unlike normal websites that users can read only, SharePoint websites allow users to contribute, edit, join, etc them. Examples of some SharePoint websites are http://www.h10hotels.com/, http://www.immi.gov.au/, http://www.phs.org/, etc.
  • Communities: SharePoint allows to work as a community. If you have a word document on your website. Hundreds of people can edit that document simultaneously. If you have your organization information, multiple people can contribute their knowledge at the same time. It can give you a shared calendar, shared task board, etc. It also keeps the track of information about when the content is modified and by whom.
  • Content: SharePoint allows you to upload content on it. Whether it is an image, audio, video, documents, etc. SharePoint can store these contents easily. You can make particular content accessible to a particular person or group. You can set permission to allow some people to edit the content. That means SharePoint provides full control over the content for its users. You can edit documents directly in a web browser which are stored on SharePoint server.
  • Search: As we discussed SharePoint can do countless things, so sometimes it becomes difficult to navigate or to find something on SharePoint website. To overcome this difficulty SharePoint provides the function of the Search engine. It can search anything available on that site related to your search keyword.
  • Insights: SharePoint brings all the information together to understand it better. It can build graphs, spreadsheets, flowcharts, dashboards, scorecards to make the data more. Understandable.
  • Composites: We all know that there is no such platform, operating system or program that exactly knows what you want. But SharePoint has some capabilities which can help to do this. To make it customizable you don’t need to be a programmer. Using SharePoint designer or SharePoint Visio you can build workflows or you can make different forms. And you know programming you can do many things apart from this.

SharePoint 2013 Applications:

  • Enterprise Content and Document Management
  • Business intelligence
  • Personnel cloud
  • Internet and corporate social network
  • Extranet and web content management
  • Software framework

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