Hi friends, In this article we are going to discuss all about Document Set in SharePoint 2013. In general we use Folders to to upload and manage files. We can not use these normal folders to manage a single deliverable, or work product, that can include multiple document or files. In such cases we can make use of Document Set.
What is Document Set in SharePoint 2013?
As discussed already, Document Set is a special feature available in SharePoint Server 2013 that enables organisation to manage work product which includes multiple documents. Document set is a content type that we can add to the library. It is little bit different than a folder and having some additional features than normal folder.
In short we can say, Document set is a collection of documents packed together.
What is the difference between Document Library and Document Set?
You might be confused about difference between Document Library and Document Set. We know that we can upload documents in document library, but do you know we can upload Document Set in Document library and it has the same column as the Document library.
You can use Document set as folder inside Document library. We can use some additional features of Document set which we cant use with normal folder. In short, Document library is a place where documents or document set can be stored.
How to enable and use Document Set in SharePoint 2013?
Step 1: Activate Document Set feature
- Open your site in web browser
- Click on Settings button (Gear icon) and go to Site Settings
- Under Site Collection Administration select Site collection features
- Click on Activate button corresponding to Document Set.
Step 2: Enable Content Type
To enable the document set for a library we have to enable Document set content type. To enable Document set content type follow these steps.
- Open a library where you want to enable Document set
- Choose the library settings
- Go to advanced settings
- Enable “Allow management of content type”
- Save changes and go back to Library settings
- From content type section click on Add
- Add the Document Set content type and then save the changes
Step 3: Adding Documents to Document Set Content Type
- Open the Document Library and choose the Files Tab
- Select New Document Set Context type
- Enter the name of the Document Set
- Now your Document Set is Ready for the use. You can add documents later too.
Here you can see that multiple documents exist in the same document set. Also the Document Library columns are also available for child documents as well.
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